Materials Management Supervisor

Company: Dana-Farber Cancer Institute
Location: Boston
Posted on: October 29, 2024

Job Description:

The department of Cell Manipulation Core Facility at Dana Farber Cancer Institute has an opening for a Materials Management Supervisor. The Materials Management Supervisor oversees and performs the tasks related to the ordering, receipt, and distribution of supplies for use in the labs within the Cell Manipulation Core Facility. The Materials Management Supervisor has direct oversight of up to 3 full-time staff members and is responsible for ordering supplies for complex processing and approving routine supply orders.Schedule: 8:30am - 5pm, Monday through Fri. On-call commitment required.Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.Responsibilities:

• Supervise staff, oversee day-to-day work, and address personnel issues.
• Write and review SOPs related to Materials Management Operations.
• Receive incoming materials, supplies, and equipment. Compare received items to purchase orders to verify accuracy and quantity. Inspect material for damage and defects and take appropriate action. Unpack and assemble materials as directed and remove and dispose of unneeded packing materials.
• Complete and follow-up on Discrepancy Reports.
• Maintain and stock clean room gowning areas with inventory of personal protective equipment required for class 10,000 clean room.
• Deliver materials to appropriate locations accurately and obtain proper authorization of delivered materials.
• Evaluate reagents/supplies/minor equipment upon receipt for acceptance criteria. Log said items into quarantine inventory.
• Assist in the release of quarantined inventory into working inventory after completing the proper documentation.
• Assist in preparing containers and other items to be shipped. Contact appropriate shipping companies when shipping items.
• Maintain records of supply inventory, both manually and on computer.
• Responsible for maintaining proper documentation of all incoming and outgoing materials and keeping physical inventories to include obtaining all certificates of analysis and sterility where required. Exercise care in handling materials to avoid damage and breakage.
• Work with lab management to routinely reassess lot sheets based on trends in usage.
• Place and approve orders for routine lab supplies.
• Place orders for critical supplies and reagents while balancing shelf life and meeting processing needs.
• Assist in care and maintenance of facilities by supplying cleaning supplies and keeping a clean work area.
• Receive, distribute, collect, return, assemble, and disassemble supply kits for daily manufacturing and processing procedures.
• Perform scheduled cleaning of equipment.
• Take call for environment and equipment monitoring.Physical Demands: Able to lift 50 lbs. without restriction, ability to move wheeled equipment up to 250 pounds, climb step stool and carry boxes. This position requires a considerable amount of lifting and stocking of storage shelves to include, but not limited to, the moving of reagents, supplies, or equipment. All staff is cautioned on how to move objects, never to climb on chairs, and to call for assistance to move anything heavy. Follow all OSHA and Safety guidelines as well as utilizing Universal Precautions. All staff is not stationary in their job frequently standing and moving around. This position requires an individual to be mobile throughout the day. Exposure to liquid nitrogen is possible.Minimum Education Requirements:High School diploma required.Minimum Experience: 7+ years of materials management experience required with a minimum of 2 years associated with a lab.Knowledge, Skills, and Abilities Required:
  • Ability to work independently and as a team player.
  • Ability to coach and train staff.
  • Ability to observe and comply with all safe work practices, wear protective clothing when required, and report unsafe conditions to supervisor.
  • Ability to comply with hospital policies, quality assurance programs, safety, and infection control policies and procedures.
  • Practices positive interpersonal skills with patients, visitors, and fellow employees.
  • Ability to comply with established departmental policies, procedures, and objectives.
  • Demonstrates use of Quality Improvement in daily operations.
  • Ability to prioritize daily tasks based on urgent lab needs and staffing.
  • Demonstrated ability to practice fiscal responsibility in the review and ordering of supplies.
  • Demonstrate ability to coordinate complex projects and complex assignments.
  • Ability to work across multiple teams and staff levels.
  • Work within the cGMP and cGTP guidelines and adhere to all regulatory standards within the Cell Manipulation Core Facility.
  • Ability to enter and retrieve data from computer databases and spreadsheets.At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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Keywords: Dana-Farber Cancer Institute, Springfield , Materials Management Supervisor, Executive , Boston, Massachusetts